The following comprise the statutes of the Jamaica Animation Nation Network as at December 6, 2014. These statutes are under constant review and may be changed from time to time. Where a change occurs the Jamaica Animation Nation Network pledges to make every effort to communicate the same to its membership.
PURPOSE AND PROGRAMME
Our mission is to build and support the Jamaican animation industry, through community involvement which includes but is not limited to lobbying, team building, workshops, seminars, screenings, festivals, school programs, curriculum development, training assessment and regulation. The goal of which will be to facilitate opportunities that will enhance the craft, provide jobs, expand education and develop a competitive presence in the global market.
The Executive consists of an uneven number of persons. The mandatory roles are as follows:
- Vice President
- Public Relations Officer
- Brand Manager
The Executives should always have an additional individual dedicated to Administrative Support.
These members can serve a maximum of three (3) years consecutively and can be voted out of office at any annual general meeting following the completion of their first year tenure. The single exception to this rule is in so far as it applies to the first executives, who will serve a maximum of five (5) years and can be voted out of office at any annual general meeting following their third year of tenure.
Of note: The Executive team of the Jamaica Animation Nation Network is not the same as the Board of Directors of the Jamaica Animation Nation Network. Members of the Executive team are elected by the membership and the Board of Directors and serve a fixed term as outlined in the Purpose and Programme section of the Statutes, unless they are prematurely removed from office by the membership. Members of the Board of Directors are selected and appointed by the first Directors of the organization and do not serve a term. Members of the Board of Directors may either resign from his/her position or be removed by a quorum within the Board of Directors.
- In the spirit of a worldwide cultural movement for progress in the development, dissemination and knowledge of animation, the purpose of the association is:
- to establish worldwide communications between all who are professionally concerned with animation (directors, producers, administrators, script-writers, technicians, artists, designers, animators, composers, critics and historians, etc.),
- to help promote satisfactory solutions to their creative, aesthetic, economic, technical and other problems through the exchange and circulation of information.
- To this end, JANN will:
- organize meetings, conferences, assemblies and other events;
- publish studies, reports, documents, reviews and other publications;
- grant its patronage to festivals and other undertakings which are in harmony with its purpose and premises;
- promote the international exchange of film makers;
- strive to remove obstacles in the way of free circulation of animation in order to carry out any of its objectives;
- establish Commissions to carry out any of its specific objectives;
- implement all other activities of the decisions of the General Assembly and the Board of Directors.
Conditions for membership
- The Association is composed of individual members who meet the membership requirements as stipulated by the Board of Directors.
- The Board may accept as individual members: artists, writers, directors, studio personnel, musicians, technicians, producers, distributors, journalists, critics, theorists, scholars, teachers, advanced students in animation, and all those who have made a substantial contribution to Animation.
- The Board may accept as institutional and/or business members (under a special list of membership requirements): educational institutions, training institutions, studios, and all those who have made a substantial contribution to Animation.
- The following will no longer be members of the Association (though the Association may not be terminated by their resignation):
- members who have notified the President by letter of their resignation.
- members who fail to pay their membership for three (3) consecutive terms.
- members who have been dropped from the membership by the Executive Team.
- Members can be removed for unethical practices, violation of public morales or statues. This exclusion may be temporary or permanent. It can be motivated only by violation of the Statutes or public morals. Any national group or member may appeal to the JANN Board of Directors.
- The funds of the Association consist of:
- annual dues of which the payment by January 31st is obligatory.
- subsidies and/or donations granted by public organizations – local, national, regional or international.
- proceeds derived from various activities and from the sale of publications.
- The Board of Directors may accept contributions in kind for the quota of dues if these contributions meet the needs of the Association. The budget is decided annually by the Board of Directors.
- Daily accounts are to be kept of money received and paid, and, if need be, of contributions in kind. Monthly reconciliations will be done.
The “General Assembly”
- The General Assembly must be called once per annum and the announcement of the same must be no less than four weeks in advance. It is composed of all members of the Association and constitutes the Association’s highest authority on matters regarding the execution of the Association’s mandate and directives. The Board of Directors represents the highest authority on matters of overarching executive and administrative matters.
- An Extraordinary General Assembly may be called by the President at the request of the Board of Directors or at the request of at least one half of the membership.
- A quorum of at least 10 members is required to be present at JANN meetings.
- Members can vote:
- by being present
- by giving a proxy to a member attending the Assembly
- by telecommunication (mail included), according to the process decided each time by the Board.
- At the Extraordinary General Assembly deliberations are strictly limited to subjects listed on the agenda and previously announced in the convocation.
- An Ordinary General Assembly may be converted into an Extraordinary General Assembly.
- The General Assembly accepts the President’s and Treasurer’s Reports, and the Reports of the Additional Functionaries of the JANN Executive Team.
- The General Assembly also determines the course to be followed in the Association’s programme of activities.
- The resolutions of the General Assembly are voted by an absolute majority of the members present or represented.
- Votes by proxy are authorized.
- Individual members attending the General Assembly may represent other members and vote on their behalf where there is evidence that they have been authorized to do so.
- Only paid-up members may exercise their right to vote (directly or by proxy).
- Proxies and mandates will be verified by a Commission appointed for this purpose at every General Assembly.
- The Secretary General / Company Secretary must inform the proper authorities within three (3) months of all changes in the Administration of the Association and of statute modifications including the decision to terminate the Association. Such changes and modifications are to be recorded, classified, and initialled in a special register.
- Changes in the statutes cannot be made unless they have been voted by the Extraordinary General Assembly at a meeting called for this purpose.
- The decision to terminate the Association cannot be made unless there has been a majority vote by the Board of Directors to do so and this has been ratified by the membership via a vote at an Extraordinary General Assembly called for this purpose. In the event of the Association’s termination, the Extraordinary General Assembly appoints one or more commissioners charged with the settlement of the assets of the Association.